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Expenses and receipts

Keep business expenses tidy

Enter expenses manually or let UurKlus read UBL invoices. Smart checks help with VAT, categories and fixed assets.

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Tracking expenses and VAT in UurKlus
VAT, returns and document retention Read the tax guide on VAT profiles, KOR, EC Sales Lists, annual review and return reconciliation, with Tax Administration sources.

Track expenses

Booking your hours in UurKlus is super easy

Expenses include date, category, title, supplier, project, reference, VAT treatment, deductible percentage, paid status and optional fixed asset handling.

Record costs

Store date, supplier, project, reference, amount and VAT.

Ledger and category

Connect expenses to sensible categories and ledger accounts.

Fixed assets

Larger business purchases can be handled as fixed assets with depreciation.

Based on expenses and ledger

What can you do with it?

VAT and deductible percentage

Check VAT treatment, rate, use and deduction entitlement. Record KOR, exempt or mixed turnover under VAT profile and deduction. Annual review helps assess further adjustments; you substantiate the calculation yourself.

Paid or unpaid

UurKlus distinguishes paid and unpaid expenses, keeping clear what still needs processing.

Domestic, reverse charge, EU and non-EU

VAT choices include Dutch purchases, reverse charge, EU purchases, non-EU services and no VAT.

Fixed assets

For business assets such as tools or equipment, fixed asset handling can be used instead of booking everything as an immediate expense.

Workflow

How it works in UurKlus

1

Add the expense

Enter date, title, supplier, project and reference where needed.

2

Choose category and ledger

Select the right cost category so reports remain accurate.

3

Review VAT

Choose VAT treatment, rate and deductible percentage. UurKlus helps flag what makes sense.

4

Mark paid or open

Record whether the expense is already paid or remains outstanding.

5

Use fixed assets when needed

For business assets, you can record start date, depreciation and accounting treatment separately.

Frequently asked questions

Can I keep receipts or invoices?
Yes. New UBL imports and expense attachments are retained in the document archive on saving. Replaced files remain available. Check missing historical documents and export your retained copy.
What is partially deductible VAT?
Only VAT eligible for deduction goes to 5b. For partial deduction, record use, percentage and evidence. KOR, exempt turnover and excluded expenses can mean zero deduction.
When do I use fixed assets?
For business assets depreciated over multiple years, such as larger equipment or tools.