Switching

Switch with an XAF audit file

With an XML Auditfile Financieel, you can safely prepare data from a previous bookkeeping system for UurKlus. You can do this yourself when you are a Pro user. Need help?Contact support.

Open switching

When should you use this route?

XAF is meant for a guided switch, not for silently changing existing history.

New administration

Ideal: there are no invoices, expenses, time entries or postings in UurKlus yet. The import can then build the base calmly.

Almost empty

If clients or suppliers already exist, review the links before applying the dossier.

Existing administration

If postings or invoices already exist, work with a conversion plan and make a backup first.

Workflow

The flow is deliberately split into multiple checks.

1 Create or open the client administration in UurKlus and check whether it is empty or almost empty.
2 Export an XAF file per financial year from the previous bookkeeping package, preferably version 3.2 or 4.0.
3 Upload the .xaf or .xml file through Switching. UurKlus first analyzes the contents only.
4 Review the preview: period, software, ledger accounts, relations, journals, transactions and possible issues.
5 Save the file as a switching dossier. This safely records the source without applying everything immediately.
6 Review mappings and then apply the dossier. Reapplying does not create duplicate journal entries for the same XAF import.

What does UurKlus save?

The import focuses on safely reconstructing useful administration data.

Switching dossier

Source file, hash, period, software, company details, counts and issues remain available.

Master data

Ledger accounts, clients and suppliers are linked or created when that can be done safely.

Journal entries

Balanced XAF transactions are stored as locked journal entries with source references.

Invoices and expenses

Where the audit file contains sufficient data, the import can reconstruct invoices and expenses. These are not recovered original PDF or UBL documents. Check completeness, VAT and reconciliation, and retain the original source documents separately.

Export XAF from bookkeeping packages

Prefer one audit file per financial year. Include relations or address details if the package offers that option.

Moneybird

Choose Settings > Accounting > Export accounting and select an audit file. Check that your categories have ledger codes. Prefer exporting before year-end closing, which can clear the profit and loss accounts.

Moneybird guide

e-Boekhouden.nl

Go to Management > Export > Auditfile. Choose the financial year or period, monthly or weekly layout and version 3.2 where possible.

e-Boekhouden guide

SnelStart

In SnelStart Web, use Download files for Auditfiles, or in SnelStart 12 use Reports > Financial > Booking reports. Include address details when possible.

SnelStart guide

Exact

The export route varies between Exact products and versions. Use the XML Auditfile Financieel (XAF) export and check the year and data in the preview. An encrypted XFC/ADC file is not an XAF import file.

Exact guide

Availability

Uploading and applying XAF yourself is available for Pro users. UurKlus can help you if you need help. Please contact us for more information.

Deliberately limited for now

Not everything from an old administration should be reconstructed automatically.

Open items are not rebuilt as a separate debtor or creditor list.

Payments and allocation are not matched automatically.

VAT return boxes and filing history are not resubmitted or reconstructed.

Bank reconciliation remains a separate check after import.

Frequently asked questions

Should I export per year?

Yes, that is the clearest approach. Many packages export XAF per financial year and UurKlus then shows which period was recognized per dossier.

Can this be used in an administration that already has activity?

Yes, but only with extra review. Pay special attention to duplicate invoice numbers, overlapping periods, existing relations and already recorded costs.

Why Pro-only?

Because XAF is more than a simple import. It touches ledger, relations, invoices, expenses and journal entries, so it belongs in the broader plan.

What happens if I apply the same file again?

UurKlus uses source references and idempotent import logic to prevent duplicate journal entries for the same XAF import.

VAT, returns and document retention Read the tax guide on VAT profiles, KOR, EC Sales Lists, annual review and return reconciliation, with Tax Administration sources.